Executive Secretary/Assistant

Job Description

Executive Secretary/Assistant manages daily administrative operations, acting as the central point of contact for staff, clients, and vendors. Responsibilities include scheduling, maintaining office supplies, handling correspondence, and supporting senior management with reports and strategic coordination. Ideal candidates possess strong organizational skills, and proficiency in digital tools to ensure seamless business workflows and professional visitor management. 

Key Responsibilities

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned

Required Skills or Experience

Preferred Qualifications

• Diploma or Bachelor's degree
• Fresh graduates are welcome to apply.
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or relative field

What's on Offer?

• Opportunities for career growth & development
• Role involving team management opportunities
• Flexible working options.

Work Schedule: 8:00 AM – 5:00 PM(monday to friday only)