Administrative & Finance Officer, Competitive African Rice Platform (CARP) Ghana

Job Description

The Competitive African Rice Platform (CARP) Ghana is the apex rice value chain organization in Ghana and serves as the national chapter of the ECOWAS Rice Observatory. CARP Ghana brings together stakeholders across the rice value chain to promote coordination, investment, policy dialogue, and innovation aimed at strengthening the competitiveness of Ghana's rice sector.

To support the effective management of its Secretariat, CARP Ghana is seeking to recruit a qualified Administrative & Finance Officer to provide administrative, financial, and operational support to the organization.

Purpose of the Role

The Administrative & Finance Officer will be responsible for supporting the day-to-day administrative and financial operations of the CARP Ghana Secretariat, ensuring efficient office management, financial accountability, and compliance with organizational procedures.

Key Responsibilities

Financial Management

Core

• Maintain accurate financial records and accounting documentation.
• Prepare payment vouchers, invoices, and bank reconciliations.
• Support budget preparation and expenditure tracking.
• Assist in preparing financial reports and supporting audit processes.
• Ensure compliance with approved financial procedures and donor requirements.

Administrative Support

Daily Operations

• Manage office administration and filing systems.
• Coordinate procurement and logistics for meetings, workshops, and field activities.
• Maintain inventory and office asset records.
• Support travel arrangements and accommodation bookings.
• Assist in scheduling meetings and preparing meeting documentation.

Compliance and Reporting

Governance

• Ensure proper documentation of financial and administrative transactions.
• Support preparation of monthly and quarterly operational reports.
• Maintain records required for audits, reviews, and organizational reporting.

Secretariat Operations

Coordination

• Provide administrative support to the Manager and Technical Committees.
• Assist in organizing stakeholder engagements, workshops, and events.
• Support communication and coordination with members and partners.

Required Skills or Experience

Qualifications and Experience

Academic Qualifications

• HND or higher in Accounting, Finance, Business Administration, Commerce, Economics, or a related field.

Professional Experience

• Minimum of 3 years  relevant experience in finance, accounting, administration, or office management.
• Experience working with development projects, NGOs, private sector organizations, or multi-stakeholder platforms is an advantage.
• Knowledge of basic accounting principles and financial reporting.
• Experience in procurement and logistics coordination is desirable.

Skills and Competencies

Essential

• Strong organizational and time management skills.
• Good numerical and analytical abilities.
• Excellent written and verbal communication skills.
• High level of integrity, accuracy, and attention to detail.
• Proficiency in Microsoft Office applications, especially Excel and Word.
• Ability to work independently and within a team environment.

Reporting and Supervision

• The Administrative & Finance Officer will report directly to the Manager, CARP Ghana, and will work closely with the Secretariat team, Technical Committees, and relevant stakeholders to support the effective administration and financial management of the Platform.

Terms of Employment

• The successful candidate will be employed on an initial one-year renewable contract, subject to satisfactory performance and continued funding.
• The position is based in Accra, with occasional travel to rice-producing regions across Ghana.